About the Company

Utilus is a fast growing and highly ambitious software delivery company. We design, build, manage and operate highly scalable and complex software projects in the heart of the primary business processes of our clients, including Tennet, Eneco, Dura Vermeer and Nederlandse Loterij.

Our modern and sustainable office is situated near the Amstelkwartier. It operates as a hybrid workplace, with employees having the flexibility to work from home, office, or client locations. The newly designed office boasts different workspaces, a communal lunch table & a comfortable lounge providing an ideal setting for team collaboration and productivity. The team is treated to delicious, locally sourced lunches, provided by an Amsterdam-based company, contributing to the office's environmentally friendly ethos.

We are looking for an Office Manager who will be the heart of our team and an ambassador for our company. The Office Manager will be responsible for creating an office environment where our colleagues are comfortable, happy, and look forward to coming to work.

About the Job

As the Office Manager, you will be responsible for creating a warm and inviting office environment that fosters a sense of community among colleagues and guests.

The primary goal of this role is to ensure the office runs smoothly while promoting a positive and productive atmosphere.

Key Responsibilities:
- Create a welcoming and comfortable office environment for colleagues
- Plan and organize team bonding events, lunches, and activities
- Ensure the day-to-day running of the office is smooth and efficient
- Manage onboarding and offboarding processes
- Maintain general administration to help the team thrive and the office to run smoothly, support to the CEO and management team as needed
- Act as the point of contact for building management and other service providers

About You

• Previous experience in office management, facility management, event management or related administrative roles with at least 2 years experience.

• Excellent organizational and multitasking abilities.

• Strong communication and interpersonal skills.

• Proficiency in using office software and tools, including Google Workspace, Slack, and Notion.

• Ability to work independently and proactively solve problems.

• Attention to detail and a commitment to maintaining a clean and organized workspace.

• Experience in event planning and coordination is a plus.

• Knowledge of asset management and procurement processes preferred.

What We Offer

• Collaborative culture: Work alongside brilliant minds, exchange ideas, and contribute to a dynamic and inclusive work environment.

• Work-life balance: Benefit from flexible working hours and unlimited paid time off (PTO) allowing you to achieve harmony between your personal and professional life.

• Personal development and learning opportunities, as we embrace growth mindset

• Utilus Academy - gather with all your teammates weekly for a educational session & a hands-on workshop